excel to return result on index-small-if with multiple criteria

Question

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Dear Community,

I am currently stuck with a dilemma. I have built a tracking sheet for development work with our team that allowed us to manage and track tasks required for the completion of a requirement and software releases.

For each release i had tables that would populate a table containing relevation information for the different team members from a source sheet helping us with the tracking of our tasks and contained further automation for a burndown chart. I only consider myself a padawan regarding excel and largely built this sheet based on some google fu and trial & error. Now let us get to the details

Table Content

• Request ID

• Requirement ID

• Effort

• Release

• etc.

Used Statement:

=IF(ISERROR(INDEX($J$1:$M$4;SMALL(IF($J$1:$J$4=$B$7;ROW($J$1:$M$4));ROW(1:1));4));"";INDEX($J$1:$M$4;SMALL(IF($J$1:$J$4=$B$7;ROW($J$1:$M$4));ROW(1:1));1))    

Unfortunately I do not know how I should go ahead from here. I expect to modify the statement so the return corresponds to a result satisfying both or more criteria ie only Release 2.0 and Requirement ID DFE1.

I have attempted nesting an IF statement as seen below but with no success.

=INDEX($J$1:$M$4;SMALL(IF($J$1:$J$4=$B$7;ROW($J$1:$M$4);IF($K$1:$K$4=$B$8;ROW($J$1:$M$4)));ROW(1:1));1)

Kindly suggest possible ways to go about this.

If you require any further details please do let me know.

Answer 1

If you are using Excel 2010 then you can use IFERROR rather than ISERROR to avoid repetition in the formula, so your original formula can be

=IFERROR(INDEX($J$1:$M$4;SMALL(IF($J$1:$J$4=$B$7;ROW($J$1:$M$4));ROW(1:1));1);"")

Then if you want to add additional conditions to that you can use * as a "pseudo AND" so for your two conditions that would be

=IFERROR(INDEX($J$1:$M$4;SMALL(IF(($J$1:$J$4=$B$7)*($K$1:$K$4=$B$8);ROW($J$1:$M$4));ROW(1:1));1);"")

More conditions can be added in the same way if required

That should work OK but for added "robustness" I would suggest this version where the first formula is in cell D2 (adjust as required).

=IFERROR(INDEX($J$1:$M$4;SMALL(IF(($J$1:$J$4=$B$7)*($K$1:$K$4=$B$8);ROW($J$1:$M$4)-MIN(ROW($J$1:$M$4))+1);ROWS(D$2:D2));1);"")