Excel: Linking the data of one Table's column to Table in another Workbook

Question

Thank you for reading my question.

I am looking to replicate certain columns (eg columns A,D,F) from a table (eg TableX) DYNAMICALLY to a set of columns (eg columns H, J, K) in a second table (Table Y) in a second workbook (Workbook 2).

I want to make sure the link is live between the two, and that if I delete or add rows to Table 1, Table 2 automatically expands/retracts to represent the same number of entries.

I have tried linking the tables, but I end up with !REF errors. I have tried Linking Named Ranges, but I seem to lose expansibility. I have tried linking Table 1 to an Access database, then Linking that Access database with Table 2, but have not been able to get it to work.

Any thoughts?

Cheers for any help. R

Answer 1

If the Row Number of Table 1 in Excel Workbook 1 and Table 2 in the Excel Workbook 2 are the same, (Example, both tables begin at row number 5), then use the following formula

=IFERROR(IF(ISBLANK('Excel Workbook 1.xlsx'!Table1[[#This Row],[Col_A]]),"",'Excel Workbook 1.xlsx'!Table1[[#This Row],[Col_A]]),"")

If the row numbers of Table 1 and Table 2 are different, (Example Table 1 begin at row 8 and Table 2 begins at Row 25) then use the below formula.

=IF(ISBLANK(OFFSET('Excel Workbook 1.xlsx'!Table1[#Data],ROW()-ROW(D$4)-1,0,1,1)),"",OFFSET('Excel Workbook 1.xlsx'!Table1[#Data],ROW()-ROW(D$4)-1,0,1,1))

In the 2nd formula, the D4 is the location of the title of the column of Table 2.

In the 2nd Formula, I am assuming that there is no data below Table 1. All rows below the title of Table 1 should only contain data which is a part of Table 1.

Change the Cell References, Workbook Names, Sheet Names and Table Names as required.

I hope this solves your problem.

Regards,

Vijaykumar Shetye,

Spreadsheet Excellence,

Panaji, Goa, India