I'm making an online registration with google forms. Once a person submits, an email will be sent to the email they entered. The data is the things they entered in the form. So this email serves as a data confirmation email. The problem now is, the test i did was successful but, the emails contained aaalll of the data. My question would be, how to email the data from a specific row for a specific email
here's what i did (copied from someone)
function sendEmail() {
//setup function
var ActiveSheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
var StartRow = 3;
var RowRange = ActiveSheet.getLastRow() - StartRow + 1;
var WholeRange = ActiveSheet.getRange(StartRow,1,RowRange,11);
var AllValues = WholeRange.getValues();
var message = "";
//iterate loop
for (i in AllValues) {
//set current row
var CurrentRow = AllValues[i];
//define column to check if sent
var EmailSent = CurrentRow[11];
//if row has been sent, then continue to next iteration
if (EmailSent == "sent")
continue;
//set HTML template for information
message +=
"<p><b>Found by: </b>" + CurrentRow[1] + "</p>" +
"<p><b>Title: </b>" + CurrentRow[2] + "</p>" +
"<p><b>Agency: </b>" + CurrentRow[3] + "</p>" +
"<p><b>Summary: </b>" + CurrentRow[4] + "</p>" +
"<p><b>Due: </b>" + CurrentRow[5] + "</p>" +
"<p><b>Posted: </b>" + CurrentRow[6] + "</p>" +
"<p><b>Total Funding: </b>" + CurrentRow[7] + "</p>" +
"<p><b>Announcement Number: </b>" + CurrentRow[8] + "</p>" +
"<p><b>Useful Links: </b>" + CurrentRow[9] + "</p><br><br>";
//set the row to look at
var setRow = parseInt(i) + StartRow;
//mark row as "sent"
ActiveSheet.getRange(setRow, 11).setValue("sent");
}
//define who to send grants to
var SendTo = "emailaddress1@gmail.com" + "," + "emailaddress2@gmail.com";
//set subject line
var Subject = "Grants";
//send the actual email
MailApp.sendEmail({
to: SendTo,
cc: "",
subject: Subject,
htmlBody: message,
});
}
I answered a similar question about this recently. It's always easier for me to break down the problem into the parts we need. In this case, we need: All the responses, then we need to match a response
The best way is to first read the form responses as an array:
function formResponsesToArray() {
var app = FormApp.openById(...),
responses = app.getResponses(), stringResponses = []
responses.forEach(function(r) {
var response = []
r.getItemResponses().forEach(function(i) {
response.push(i.getResponse())
})
stringResponses.push(response)
})
Logger.log(stringResponses)
}
If you know the persons email, then we can get their response like this, assuming the email is the first thing they enter in to the form:
var theirEmail = "hello@hello.com"
var theirResponse = stringResponses.filter(function(response) {
return response[0] === theirEmail
})
Then you can use theirResponse to get the information they entered in to the form!
The code you shared basically gathers all the rows data where a email status field has no "sent" value and composes a single message at the end and sends it. According to your condition, you need to send a different mail for every row where email status field has no "sent" value.
I have added the mailApp syntax inside the loop only to send different mails and done some changes with message variables.
function sendEmail() {
//setup function
var ActiveSheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
var StartRow = 3;
var RowRange = ActiveSheet.getLastRow() - StartRow + 1;
var WholeRange = ActiveSheet.getRange(StartRow,1,RowRange,11);
var AllValues = WholeRange.getValues();
//iterate loop
for (i in AllValues) {
//set current row
var CurrentRow = AllValues[i];
//define column to check if sent
var EmailSent = CurrentRow[11];
//if row has been sent, then continue to next iteration
if (EmailSent == "sent")
continue;
//set HTML template for information
//here i have removed the "+" sign to create a new message for its respective row
var message=
"<p><b>Found by: </b>" + CurrentRow[1] + "</p>" +
"<p><b>Title: </b>" + CurrentRow[2] + "</p>" +
"<p><b>Agency: </b>" + CurrentRow[3] + "</p>" +
"<p><b>Summary: </b>" + CurrentRow[4] + "</p>" +
"<p><b>Due: </b>" + CurrentRow[5] + "</p>" +
"<p><b>Posted: </b>" + CurrentRow[6] + "</p>" +
"<p><b>Total Funding: </b>" + CurrentRow[7] + "</p>" +
"<p><b>Announcement Number: </b>" + CurrentRow[8] + "</p>" +
"<p><b>Useful Links: </b>" + CurrentRow[9] + "</p><br><br>";
//here you can add the email address field to whom you want to send emails.
//e.g. var SendTo=CurrentRow[1];
//define who to send grants to
var SendTo = "emailaddress1@gmail.com" + "," + "emailaddress2@gmail.com";
//set subject line
var Subject = "Grants";
//send the actual email
MailApp.sendEmail({
to: SendTo,
cc: "",
subject: Subject,
htmlBody: message,
});
//set the row to look at
var setRow = parseInt(i) + StartRow;
//mark row as "sent"
ActiveSheet.getRange(setRow, 11).setValue("sent");
}
}
Hope this helps, Thanks
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