Populate last rows of excel sheet to VBA UserForm List

Question

I want to populate lets say 5 last row to user Form List, but not like from AB C D Collumn like now but choose specific ones like ABDG can someone help with that? My Code:

  With wbMaster
        
         lr2 = .Cells(.Rows.count, 1).End(xlUp).Row
         lr3 = .Cells(.Rows.count, 1).End(xlUp).Offset(-1).Row
         lr4 = .Cells(.Rows.count, 1).End(xlUp).Offset(-2).Row
         lr5 = .Cells(.Rows.count, 1).End(xlUp).Offset(-3).Row
         lr6 = .Cells(.Rows.count, 1).End(xlUp).Offset(-4).Row
         lr7 = .Cells(.Rows.count, 1).End(xlUp).Offset(-5).Row
         lr8 = .Cells(.Rows.count, 1).End(xlUp).Offset(-6).Row
         lr9 = .Cells(.Rows.count, 1).End(xlUp).Offset(-7).Row
       
        TestSheet.lstLast.ColumnCount = 3
        For Y = 1 To 3
          
            X(1, Y) = .Cells(lr2, Y)
            X(2, Y) = .Cells(lr3, Y)
            X(3, Y) = .Cells(lr4, Y)
            X(4, Y) = .Cells(lr5, Y)
            X(5, Y) = .Cells(lr6, Y)
            X(6, Y) = .Cells(lr7, Y)
            X(7, Y) = .Cells(lr8, Y)
            X(8, Y) = .Cells(lr9, Y)
           
        Next Y
                TestSheet.lstLast.List = X
    End With

I tried for but with loops did not helped me

Answer 1

Populate a List Box With n Last Rows of Specified Columns of a Range

The Main Function

• This will return the array with the results. It calls both helper functions.
• Adjust the values in the constants section.

Function GetLastRowColumns() As Variant
    
    ' Define constants.
    Const SRC_NAME As String = "Sheet1"
    Const LAST_ROWS_COUNT As Long = 5
    Dim SRC_COLS(): SRC_COLS = Array("A", "B", "D", "G")
    
    ' Reference the Source worksheet ('sws').
    Dim wb As Workbook: Set wb = ThisWorkbook ' workbook containing this code
    Dim sws As Worksheet: Set sws = wb.Sheets(SRC_NAME)
    
    ' Reference the Source Data range ('srg').
    Dim srg As Range
    With sws.Range("A1").CurrentRegion ' Source Table Range (has headers)
        Set srg = .Resize(.Rows.Count - 1).Offset(1) ' no headers
    End With
    
    ' Using the 'RefLastRows' function, reference the last rows ('slrg').
    Dim slrg As Range: Set slrg = RefLastRows(srg, LAST_ROWS_COUNT)
    If slrg Is Nothing Then Exit Function ' not enough rows
    Debug.Print slrg.Address
    
    ' Using the 'GetRangeColumns' function, return the values from the last rows
    ' in a 2D array ('Data').
    Dim Data(): Data = GetRangeColumns(slrg, SRC_COLS)

    GetLastRowColumns = Data

End Function

The Helper Functions

Function RefLastRows( _
    ByVal SourceRange As Range, _
    ByVal LastRowsCount As Long) _
As Range
    With SourceRange.Areas(1)
        Dim rCount As Long: rCount = .Rows.Count
        If rCount < LastRowsCount Then Exit Function
        Set RefLastRows = .Resize(LastRowsCount).Offset(rCount - LastRowsCount)
    End With
End Function

Function GetRangeColumns( _
    ByVal SourceRange As Range, _
    SourceColumns()) _
As Variant

    Dim scLo As Long: scLo = LBound(SourceColumns)
    Dim scUp As Long: scUp = UBound(SourceColumns)
    Dim scJag(): ReDim scJag(scLo To scUp)
    
    Dim Data(), scrg As Range, rCount As Long, sc As Long
    
    With SourceRange.Areas(1)
        rCount = .Rows.Count
        If rCount = 1 Then ReDim Data(1 To 1, 1 To 1)
        For sc = scLo To scUp
            Set scrg = .Columns(SourceColumns(sc))
            If rCount = 1 Then Data(1, 1) = scrg.Value Else Data = scrg.Value
            scJag(sc) = Data
        Next sc
    End With
    
    ReDim Data(1 To rCount, 1 To scUp - scLo + 1)
    
    Dim r As Long, dc As Long
    
    For sc = scLo To scUp
        dc = dc + 1
        For r = 1 To rCount
            Data(r, dc) = scJag(sc)(r, 1)
        Next r
    Next sc
    
    GetRangeColumns = Data

End Function

The Form Code

• This basic form code was copied from the page UserForm1.Show , a must-read, which is an article about user forms by the SO legend Mathieu Guindon .

• The form has two buttons: OkButton and CancelButton .

Option Explicit

Private cancelled As Boolean
 
Public Property Get IsCancelled() As Boolean
    IsCancelled = cancelled
End Property
 
Private Sub OkButton_Click()
    Hide
End Sub
 
Private Sub CancelButton_Click()
    OnCancel
End Sub
 
Private Sub UserForm_QueryClose(Cancel As Integer, CloseMode As Integer)
    If CloseMode = VbQueryClose.vbFormControlMenu Then
        Cancel = True
        OnCancel
    End If
End Sub
 
Private Sub OnCancel()
    cancelled = True
    Hide
End Sub

The Form Calling Code

• It is expected that you'll add the two command buttons (rename appropriately) and a list box to the form.
• In a standard module (not the user from module) you can use the following code.

Sub UserFormTest()
    
    Dim Data(): Data = GetLastRowColumns
    
    With New UserForm1 ' adjust!
        With .Controls("ListBox1") ' adjust!
            '.Clear
            '.ColumnWidths = "30;30;30;30"
            .ColumnCount = UBound(Data, 2)
            .List = Data
        End With
        .Show
        If Not .IsCancelled Then
            MsgBox "Selected the 'OK' button.", vbInformation
        Else
            MsgBox "Selected the 'Cancel' or the 'X' button.", vbExclamation
        End If
    End With
    
End Sub

The Worksheet Calling Code

• It looks like you were playing around with a worksheet Active-X list box. If the list box is in another worksheet you can use the following code. It is a more compact version: it uses both helper functions, but not the main function.

Sub WorksheetTest()
 
    ' Define constants.
    Const SRC_NAME As String = "Sheet1"
    Const DST_NAME As String = "Sheet2"
    Const DST_LIST_BOX_NAME As String = "ListBox1"
    Const LAST_ROWS_COUNT As Long = 5
    Dim SRC_COLS(): SRC_COLS = Array("A", "B", "D", "G")
    
    ' Reference the Source worksheet ('sws').
    Dim wb As Workbook: Set wb = ThisWorkbook ' workbook containing this code
    Dim sws As Worksheet: Set sws = wb.Sheets(SRC_NAME)
    
    ' Reference the Source Data range ('srg').
    Dim srg As Range
    With sws.Range("A1").CurrentRegion ' Source Table Range (has headers)
        Set srg = .Resize(.Rows.Count - 1).Offset(1) ' no headers
    End With
    
    ' Using the 'RefLastRows' function, reference the last rows ('slrg').
    Dim slrg As Range: Set slrg = RefLastRows(srg, LAST_ROWS_COUNT)
    If slrg Is Nothing Then Exit Sub ' not enough rows
    
    ' Using the 'GetRangeColumns' function, return the values from the last rows
    ' in a 2D array ('Data').
    Dim Data(): Data = GetRangeColumns(slrg, SRC_COLS)
    
    ' Populate the list box ('lst') in the Destination worksheet ('dws')
    ' with the values from the 2D array ('Data').
    
    Dim dws As Worksheet: Set dws = wb.Sheets(DST_NAME)

    Dim lst As MsForms.ListBox
    Set lst = dws.OLEObjects(DST_LIST_BOX_NAME).Object

    With lst
        '.Clear
        .ColumnCount = UBound(Data, 2)
        .List = Data
    End With
    
End Sub