Google Sheets: Move a row of data to another sheet based on cell value

Question

I am trying to move a row of data to another sheet based on cell value . I use this code that i found after researching on the Internet.

/**
 * Moves row of data to another spreadsheet based on criteria in column 6 to sheet with same name as the value in column 4.
*/
 
function onEdit(e) {
  // see Sheet event objects docs
  // https://developers.google.com/apps-script/guides/triggers/events#google_sheets_events
  var ss = e.source;
  var s = ss.getActiveSheet();
  var r = e.range;
   
  // to let you modify where the action and move columns are in the form responses sheet
  var actionCol = 6;
  var nameCol = 4;
 
  // Get the row and column of the active cell.
  var rowIndex = r.getRowIndex();
  var colIndex = r.getColumnIndex();
   
  // Get the number of columns in the active sheet.
  // -1 to drop our action/status column
  var colNumber = s.getLastColumn()-1;
   
  // if our action/status col is changed to ok do stuff
  if (e.value == "ok" && colIndex == actionCol) {
    // get our target sheet name - in this example we are using the priority column
    var targetSheet = s.getRange(rowIndex, nameCol).getValue();
    // if the sheet exists do more stuff
    if (ss.getSheetByName(targetSheet)) { 
      // set our target sheet and target range
      var targetSheet = ss.getSheetByName(targetSheet);
      var targetRange = targetSheet.getRange(targetSheet.getLastRow()+1, 1, 1, colNumber);
      // get our source range/row
      var sourceRange = s.getRange(rowIndex, 1, 1, colNumber);
      // new sheets says: 'Cannot cut from form data. Use copy instead.' 
      sourceRange.copyTo(targetRange);
      // ..but we can still delete the row after
      s.deleteRow(rowIndex);
      // or you might want to keep but note move e.g. r.setValue("moved");
    }
  }
}

This code works succesfully to transfer the row of data on a different tab in the same spreadsheet. But it doesnt work if i want to move that data to a diferrent spreadsheet. How can i edit that code to also works if i want to move that data row to a different spreadsheet?

I need some advice! Thanks!!

UPDATE 1

I created that trigger code:

function myFunction() {
  
}
function createSpreadsheetOpenTrigger() {
  var ss = SpreadsheetApp.getActive();
  ScriptApp.newTrigger('myFunction')
      .forSpreadsheet(ss)
      .onEdit()
      .create();
}

So i run that with granded permissions

and then the second

/**
 * Moves row of data to another spreadsheet based on criteria in column 6 to sheet with same name as the value in column 4.
*/
 
function onEdit(e) {
  // see Sheet event objects docs
  // https://developers.google.com/apps-script/guides/triggers/events#google_sheets_events
  var ss = e.source;
  var s = ss.getActiveSheet();
  var r = e.range;
   
  // to let you modify where the action and move columns are in the form responses sheet
  var actionCol = 6;
  var nameCol = 4;
 
  // Get the row and column of the active cell.
  var rowIndex = r.getRowIndex();
  var colIndex = r.getColumnIndex();
   
  // Get the number of columns in the active sheet.
  // -1 to drop our action/status column
  var colNumber = s.getLastColumn()-1;
   
  // if our action/status col is changed to ok do stuff
  var targetss = SpreadsheetApp.openById("1S8KcrvzjvRxrABXa7A3W7QcLsCyag7DAHnWXgBjiaMc");
  if (e.value == "ok" && colIndex == actionCol) {
    // get our target sheet name - in this example we are using the priority column
    var targetSheet = s.getRange(rowIndex, nameCol).getValue();
    // if the sheet exists do more stuff
    if (ss.getSheetByName(targetSheet)) { 
      // set our target sheet and target range
      var targetSheet = targetss.getSheetByName(targetSheet);
      var targetRange = targetSheet.getRange(targetSheet.getLastRow()+1, 1, 1, colNumber);
      // get our source range/row
      var sourceRange = s.getRange(rowIndex, 1, 1, colNumber);
      // new sheets says: 'Cannot cut from form data. Use copy instead.' 
      var sourceData = sourceRange.getValues();
      targetRange.setValues(sourceData);
      // ..but we can still delete the row after
      s.deleteRow(rowIndex);
      // or you might want to keep but note move e.g. r.setValue("moved");
    }
  }
}

with the changes from Carlos M.

I run that and grand permissions again.

Am i saying it right?

UPDATE 2

    function createSpreadsheetOpenTrigger() {
  var ss = SpreadsheetApp.getActive();
  ScriptApp.newTrigger('myFunction')
      .forSpreadsheet(ss)
      .onEdit()
      .create();
}

function myFunction(e) {
  // see Sheet event objects docs
  // https://developers.google.com/apps-script/guides/triggers/events#google_sheets_events
  var ss = e.source;
  var s = ss.getActiveSheet();
  var r = e.range;
   
  // to let you modify where the action and move columns are in the form responses sheet
  var actionCol = 6;
  var nameCol = 4;
 
  // Get the row and column of the active cell.
  var rowIndex = r.getRowIndex();
  var colIndex = r.getColumnIndex();
   
  // Get the number of columns in the active sheet.
  // -1 to drop our action/status column
  var colNumber = s.getLastColumn()-1;
  // if our action/status col is changed to ok do stuff
  var targetss = SpreadsheetApp.openById("1S8KcrvzjvRxrABXa7A3W7QcLsCyag7DAHnWXgBjiaMc");
  if (e.value == "ok" && colIndex == actionCol) {
    // get our target sheet name - in this example we are using the priority column
    var targetSheet = s.getRange(rowIndex, nameCol).getValue();
    // if the sheet exists do more stuff
    if (ss.getSheetByName(targetSheet)) { 
      // set our target sheet and target range
      var targetSheet = targetss.getSheetByName(targetSheet);
      var targetRange = targetSheet.getRange(targetSheet.getLastRow()+1, 1, 1, colNumber);
      // get our source range/row
      var sourceRange = s.getRange(rowIndex, 1, 1, colNumber);
      // new sheets says: 'Cannot cut from form data. Use copy instead.' 
      var sourceData = sourceRange.getValues();
      targetRange.setValues(sourceData);
      // ..but we can still delete the row after
      s.deleteRow(rowIndex);
      // or you might want to keep but note move e.g. r.setValue("moved");
    }
  }
}

I saved it and run it but it dont work.What am i doing wrong?

UPDATE 3

That is the original spreadsheet

. I want to transfer that line 3 when it says ok in the F colum.

That is the spreadsheet i want that data of the row to go to.

That is the script i wrote in the script editor in the original spreadsheet.

That is the log result when i click at run

It doesnt show any error but the row is not getting transfered in the other spreadsheet. Do i have some mistake in the code?

Answer 1

Solution:

1. You need an installable trigger to authorize edit access to two spreadsheets. You can check the documentation to create this trigger that runs on edit.

Sample:

function createSpreadsheetOpenTrigger() {
  var ss = SpreadsheetApp.getActive();
  ScriptApp.newTrigger('myFunction')
      .forSpreadsheet(ss)
      .onEdit()
      .create();
}

Run this function manually to create the trigger.

2. Use SpreadsheetApp.openById() to open your target spreadsheet. Then you can define ranges similarly to your source spreadsheet.

Sample:

function myFunction(e) {
  // see Sheet event objects docs
  // https://developers.google.com/apps-script/guides/triggers/events#google_sheets_events
  var ss = e.source;
  var s = ss.getActiveSheet();
  var r = e.range;
   
  // to let you modify where the action and move columns are in the form responses sheet
  var actionCol = 6;
  var nameCol = 4;
 
  // Get the row and column of the active cell.
  var rowIndex = r.getRowIndex();
  var colIndex = r.getColumnIndex();
   
  // Get the number of columns in the active sheet.
  // -1 to drop our action/status column
  var colNumber = s.getLastColumn()-1;
  // if our action/status col is changed to ok do stuff
  var targetss = SpreadsheetApp.openById("TARGET_SS_ID_HERE");
  if (e.value == "ok" && colIndex == actionCol) {
    // get our target sheet name - in this example we are using the priority column
    var targetSheet = s.getRange(rowIndex, nameCol).getValue();
    // if the sheet exists do more stuff
    if (targetss.getSheetByName(targetSheet)) { 
      // set our target sheet and target range
      var targetSheet = targetss.getSheetByName(targetSheet);
      var targetRange = targetSheet.getRange(targetSheet.getLastRow()+1, 1, 1, colNumber);
      // get our source range/row
      var sourceRange = s.getRange(rowIndex, 1, 1, colNumber);
      // new sheets says: 'Cannot cut from form data. Use copy instead.' 
      var sourceData = sourceRange.getValues();
      targetRange.setValues(sourceData);
      // ..but we can still delete the row after
      s.deleteRow(rowIndex);
      // or you might want to keep but note move e.g. r.setValue("moved");
    }
  }
}

Replace TARGET_SS_ID_HERE with the ID from this link: https://docs.google.com/spreadsheets/d/ < ss_ID >/edit#gid=0

Sample Output:

After setting 'ok' to two rows in column F: