Suppose I have table in Ms Access with following information:
ColumnA ColumnB
1 abc
1 pqr
1 xyz
2 efg
2 hij
3 asd
My question is, how can I concatenate the values in the second column to a row value based on the first column. The query results that I want is as follows:
ColumnA ColumnB
1 abc, pqr, xyz
2 efg, hij
3 asd
I want to achieve this through a query. Can someone help me attain this?
You need a function to do the concatenation.
Microsoft Access condense multiple lines in a table
Example using your data:
Select T.ColumnA
, GetList("Select ColumnB From Table1 As T1 Where T1.ColumnA = " & [T].[ColumnA],"",", ") AS ColumnBItems
From Table1 AS T
Group By T.ColumnA;
Here's an outstanding link re: how to do this from within SQL by calling a function. The instructions are exceptionally clear & the function is written for you so you can just copy, paste & go. Even someone with no knowledge of VB can easily implement it: Concatenate values from related records
this can be very difficult to obtain. If you MUST do it in a query and not a function, the problem that you will run into is the limit of the number of rows you can concatenate into one column. So far the only way that i have found to achieve this is via iif statements.
SELECT
test1.ColumnA AS ColumnA,
First([test1].[ColumnB]) & IIf(Count([test1].[ColumnB])>1,"," & Last([test1].[ColumnB])) AS ColumnB
FROM test1
GROUP BY test1.ColumnA;
returns:
ColumnA ColumnB
1 abc,xyz
2 efg,hij
3 asd
This will return the first and the last only, but I'm sure with a little work you could work out the Choose function, but like I said you would have to add more iif statements for each additional item you want to add, hence the limitation.
The table could have a sequence column, which gives it a unique primary key of ColumnA-sequence:
table: t1
ColumnA sequence ColumnB
1 1 abc
1 2 pqr
1 3 xyz
2 1 efg
2 2 hij
3 1 asd
And a Crosstab could be created:
query: x1
TRANSFORM Min([columnB] & ", ") AS Expr1
SELECT t1.columnA
FROM t1
GROUP BY t1.columnA
PIVOT t1.sequence;
columnA 1 2 3
1 abc, pqr, xyz,
2 efg, hij,
3 asd,
Then a final query can combine the columns and remove the last comma:
SELECT x1.columnA, Left([1] & [2] & [3],Len([1] & [2] & [3])-2) AS columnB FROM x1;
columnA columnB
1 abc, pqr, xyz
2 efg, hij
3 asd
To automate filling in the sequence, the following VBA code can be used:
Sub fill_sequence_t1()
Dim i: i = 1
Do While DCount("*", "t1", "sequence IS NULL") > 0
DoCmd.RunSQL "SELECT t1.columnA, Min(t1.columnB) AS columnB_min INTO t2" & _
" FROM t1 WHERE t1.sequence IS NULL GROUP BY t1.columnA;"
DoCmd.RunSQL "UPDATE t1 INNER JOIN t2 ON (t1.columnA = t2.columnA)" & _
" AND (t1.columnB = t2.columnB_min) SET t1.sequence=" & i
CurrentDb.TableDefs.Delete "t2"
i = i + 1
Loop
End Sub
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